Modern technology has revolutionized the way organizations operate, and mission-driven organizations are no exception. Your organization’s technology stack shapes how your staff carries out both routine, day-to-day tasks and major undertakings that impact your organization’s future growth.
As an entity responsible for guiding your organization’s future goals, your board of directors can particularly benefit from streamlining daily tasks, allowing them to invest their focus into long-term strategic planning and overcoming immediate challenges.
Today’s boards have access to software solutions made specifically for streamlining their responsibilities, so they can focus less on logistics and more on providing your organization with skilled insight.
To demonstrate how technology can transform your board management for the better, this article will explore four benefits that the right tools can bring to your board of directors, including how they can help you:
Like most modern tech solutions, board management software is constantly evolving to support the workflows that modern boards use. Stay updated on innovation in board management platforms and explore new solutions that might just be the answer to boosting your board’s productivity and leadership.
Technology can help your board members bring value to your organization even on their very first day. When you welcome new board members to the team, the last thing you want is to stall their momentum with a dull, inefficient onboarding process. Board members need to get up and running quickly, and your board technology can refine that process with:
Remember that a smooth onboarding process isn’t just relevant for your new board members, either. Key changes in technology, communication practices, and organizational policies all require your board members to refresh themselves on fundamental forms and materials that can be found in your onboarding process.
Meetings are your board’s core method for discussing organizational performance and implementing changes at your organization. Well-planned meetings are the optimal time to bring your board together to collaborate on your organization’s strategies. By contrast, poorly-planned meetings can lead to wasted time for both your board members and your organization as a whole.
Board technology can streamline your meeting planning process to allow for faster planning and more prepared meetings. Here are just a few aspects of your planning that you can target for improved efficiency:
It may seem excessive, but all of the prep work you complete before meetings directly impacts how effective your board members will be when they’re finally together. If your board members only meet a few times a year, your pre-meeting preparation becomes even more vital for ensuring board members can devote that time to focused conversation instead of shuffling through papers.
While your planning determines your board meeting’s efficiency, successful meetings also follow best management practices during the meeting. Make sure all of your dedicated planning doesn’t go to waste by leveraging your board software to improve how your meetings are facilitated.
Here’s how today’s technology can transform facilitation and keep the conversation flowing in the boardroom:
In the past, technology may have been optional for running well-organized meetings. Today, with the increased popularity and necessity of virtual meetings, meeting management technology is a necessity.
Re:charity’s guide to working from home recommends a few platforms that organizations running remote meetings should explore, ranging from basic software most people are familiar with such as Google Suite and Zoom, to more specialized solutions that target organizational (and board!) management.
So far, we’ve stressed the importance of board meetings, and for good reason. Meetings are when vital decisions are made. However, it’s after meetings that these decisions are implemented. Fortunately, comprehensive board software solutions take this into account and can boost your members’ efficiency outside of meetings by allowing them to:
Finding the right board software can be an investment. While each organization has its own approach for selecting technology, most can find the solution that’s right for them by making a list of their must-have features. For example, an organization that has trouble following up with board members after meetings may want to prioritize solutions with strong communication tools and task-management features designed for accountability.
The right technology can simplify board management, allowing your board to reinvest its focus into strategizing and setting your organization up for success. However, bear in mind that even the most sophisticated technology is ultimately a tool, and its helpfulness will be determined by how your organization uses it. After all, your board members likely have a wide range of tech fluency levels, meaning user-friendly, intuitive tools may ultimately be more successful at transforming your board for the better than the newest, most complex software available.
Jeb is the founder and CEO of Boardable, a board management software provider for mission-driven boards. He is also the founder of two nonprofits, The Speak Easy and Musical Family Tree, as well as a board member of United Way of Central Indiana and ProAct. Jeb is based in Indianapolis, Indiana.