Using The Raiser’s Edge and Salesforce in Peace and Harmony

raisers edge salesforce harmony balance

Pop-quiz: please close out of Facebook and answer the following question:

‘If I use both The Raiser’s Edge and Salesforce to manage different areas of my nonprofit, it’s because:

  1. I’m freakin’ crazy
  2. I truly enjoy working way too hard
  3. I’ll soon be dumping one system in favor of the other
  4. I realize that I can both engage more constituents across the board and raise more money by leveraging the best data out of both systems
  5. I’ve started to ‘drink the Kool-Aid’ – and think just maybe that The Raiser’s Edge and Salesforce could peaceably co-exist

The correct answer, of course, is ‘d’, and there is certainly hope for those who selected ‘e’ and have an open mind about The Raiser’s Edge and Salesforce working collaboratively in peace and harmony.

Omatic Software has worked with a number of clients who have determined to effectively use both The Raiser’s Edge and Salesforce to each systems’ advantage, and we are getting more and more enquiries each month from clients who are using both—or contemplating using both—systems. The key is proper configuration of both databases, which is needed to support the effective exchange of key data back and forth.

It goes without saying that nonprofits love The Raiser’s Edge as a development-focused CRM system—one could debate that there is really nothing that compares with RE (‘regular’, ‘Classic’, or NXT) for managing fundraising-related engagement, donors, prospects, transactions, and activities.

In the same vein, Salesforce can be built out to very effectively serve nonprofits’ non-fundraising system requirements—with great facility to support complex sales, marketing, ticketing, case management, program management, and related organizational needs.

Nonprofit strategists will immediately recognize that data in each system could be very effectively leveraged by the other, assuming that the systems can effectively talk to each other and assuming that someone is watching out for which data are exchanged between the two.

An Example

One quick example, and then on to the tactical stuff: Omatic recently worked with a client that used The Raiser’s Edge for fundraising and Salesforce for program management. The programming revolved around connecting individuals into community-based discussion groups, which would then meet regularly to focus on advancing the mission of the organization in their community. The organization used The Raiser’s Edge for traditional fundraising, and Salesforce for marketing the discussion groups to engaged and unengaged individuals and then tracking the individuals’ group membership and participation. It was obvious that those engaged in discussion groups would be prime fundraising prospects; similarly, those who donated to the organization because they wanted to support the mission overall might be great prospects for discussion groups.

The major challenge was how to easily and systematically exchange the right data back and forth, and ensuring that it was properly coded on both sides. The solution was Omatic’s ImportOmatic Connector for Salesforce, which addressed those challenges effortlessly and comprehensively.

Considerations for Working in Harmony

The example discussed above is one of many—but in working with organizations that use both The Raiser’s Edge and Salesforce, Omatic has picked up some key learnings that we want to share. Below are some things to consider if your organization uses both The Raiser’s Edge and Salesforce, and wants to leverage the potential value of integrating each systems’ key data with the other.

  1. Which system is the organization’s System of Record – which system, for example, will be the first place to enter biographical updates—changes to geographical addresses, phone numbers, email addresses. The system of record will most likely be the system with the most current information.
  2. Is there consistent record structure between The Raiser’s Edge and Salesforce. Typically, RE Constituents = SF Accounts and RE Relationships = SF Contacts. Is Householding treated consistently in both systems?
  3. Which data need to flow between systems—and especially, which data live in one system that do not ‘naturally occur’ in the other. Will you be focusing on individuals only or organizational data as well? Does transactional data need to be exchanged, and how will source transactions be coded in the destination system?
  4. Is it worthwhile to audit both systems in advance, to ensure that the envisioned data flow will work (We generally think ‘yes!’). Will RE attributes or custom SF fields need to be configured? What new coding needs to be designed and configured to support the ‘foreign’ data that will now be coming in regularly? Are there any business rules that need to be incorporated (eg, the constituent ID for any new constituent that comes into RE from SF will be appended with an ‘S’)?
  5. Process definition: Will data be traveling both ways or just one way? How frequently do data need to be exchanged? How do you want to address duplicates?  How will you address biographical dissonance (eg, same constituent, different email address)? What is the method for adding new data elements to (or subtracting them from) the sync as the process evolves?

Lucky for you Omatic Software and Heller Consulting are experts in world on nonprofit database technology, systems integrations, and in particular working with both The Raiser’s Edge and Salesforce.  If you answered ‘d’ or even ‘e’ to the pop quiz, then you are a visionary; please let us know if we can help you achieve your vision. If you answered ‘c’, we hope you’ll reconsider, but we probably can help you with the transition if we can’t talk you into the power of integrating two best of breed solutions. Now, if you answered ‘a’ or ‘b’, there are some therapists that we can recommend…

Join Us: Expert Q & A On Integration

We understand that integrating different systems is complex, and very foreign to many organizations. There are as many possibilities as there are pitfalls when trying to develop a technology solution that serves unique needs. To help organizations understand where to start and how to plan a path forward, Heller Consulting is teaming up with integration experts Omatic Software in an open discussion on integration. View the video from September 28 and send us your most basic or complex questions on the opportunities and barriers to integrating some of the most powerful tools serving the nonprofit community. We talked about specific needs, opportunities and barriers you’ll face as you consider how these systems can complement each other. We also shared ways to test the waters of integration with focused pilot projects designed to prove-or disprove-the value of connected solutions. View the video now!

View the video

Interested in the possibilities of bringing these two systems together? Be sure to read:

 


About the authors
  • Jay Wright is an Omatic Software Implementations Consultant and has over a dozen years of experience working with both The Raiser’s Edge and The Financial Edge.  One of Jay’s areas of expertise is Omatic’s ImportOmatic Connector for Salesforce.
  • Cheri Carver, bCRE is Omatic Software’s Consulting Manager, and has 15 years of experience working with non-profits and users of The Raiser’s Edge.  Cheri has served in a variety of roles that help non-profits effectively use technology:  software instructor, curriculum developer, business consultant, and data migrations specialist.
  • Stu Manewith, CFRE is Director of Professional Services at Omatic Software. Stu has served the non-profit industry for 30 years, first as non-profit finance and fundraising executive, then becoming a non-profit technology and consulting leader.
  • Cheri, Jay, and Stu all worked at Blackbaud before joining the Omatic team.

 

About the author

Omatic Software

Omatic Software is the award-winning company helping nonprofits advance their fundraising and database management. We integrate, extend, and optimize software and processes for nonprofits from all over the world! Omatic is proud to be a lively team of ambitious individuals, a Microsoft Certified Partner, a Blackbaud Technology Partner, and a partner to more than 1,700 remarkable organizations driven by purposes larger than our own.

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